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Office of Equal Opportunity

Resources for Connected Students

Resources for Connected Students

Students are approved for a general list of accommodations based on the impact of their functional limitations. The actual need or use of an accommodation is determined on a course specific basis. Instructors and students should communicate with each other to identify how specific accommodations will be implemented, if needed. Instructors must consult with the DRO if they have concerns or when an approved accommodation listed in the Accommodation Letter may alter the essential requirements or educational outcomes of the course.

Students should immediately contact the DRO if an instructor refuses to provide an approved accommodation or if they feel they are not being accommodated appropriately.

Steps to Request Accommodation Letters

At the beginning of each semester, you are responsible to notify instructors of your approved accommodations by sending an Accommodation Letter.

  1. Review your syllabi at the beginning of the semester. Look at the requirements of each of your classes and consider your disability-related needs. Some accommodations may not be necessary for every course.
  2. Log in to the DRO Student Portal and click “Send Accommodation Letters.” This will notify your instructors of your approved accommodations. Remember, accommodations are not retroactive and may take time to be implemented, so be sure to send your letters as early in the semester as possible.
  3. You should communicate with your instructor to discuss how accommodations will be implemented in each course. See below for an example template email.
  4. Follow applicable procedures for accommodations that may need additional steps for implementation, such as class notes (must be eligible for these accommodations)
  5. If your instructor needs you to take proctored exams, schedule your appointments as soon as possible.
  6. Keep in touch. Communicate with your instructors throughout the semester. If you have any questions, concerns or run into any issues in this process, contact the DRO immediately.

Example email to instructor:

Subject:   Accommodations for

Body Text:

Professor ,

I just sent my accommodation letter for your class and want to discuss my accommodations with you.  How do you wish to have that conversation?

Thank you,

Watch the process here

Schedule your exams

To ensure space availability, all appointments should be made as early in the semester as possible. If there is no time slot available, reach out to dro-testing@ncsu.edu.
If your class is not available, reach out to your instructor.

MAKE AN APPOINTMENT

Student Agreement Forms

Faculty may require students who are eligible for recording lectures or receiving lecture materials to sign agreements ensuring that the materials are for the sole use of that student to support academic integrity and protect instructor’s potential copyright.

Roles in the Accommodation Process

Role of Course Instructors in the Accommodation Process

  1. After a student sends their Accommodation Letter for your course, you will receive a notification via email. You can view and manage all accommodation requests for your courses using the Instructor Portal.
  2. Review the letter for the student’s accommodations. If unsure of your responsibilities or how to implement a particular accommodation, review the instructions on providing accommodations or contact the DRO.
  3. Communicate and collaborate with the student to implement the accommodation in a timely manner. 
  4. Consult with the DRO if you have any concerns about the provision of an accommodation in your course.
  5. Maintain Student Confidentiality.

Role of the Student in the Accommodation Process

  1. Determine what approved accommodations you may need for each course.
  2. Send Accommodation Letters in a timely manner.
  3. Communicate with your instructors about your accommodations.
  4. Follow applicable procedures for your accommodations.
  5. Keep in touch. Communicate with your instructors throughout the semester. If you have any questions or run into any issues using accommodations, contact the DRO immediately.

Role of the Disability Resource Office in the Accommodation Process

  1. Determine approved accommodations for students.
  2. Provide training to students on how to request letters and the use of accommodations.
  3. Provide services and accommodations in a timely manner.
  4. Consult with students and instructors on how to best implement reasonable accommodations.
  5. Communicate to student accommodations which are not reasonable.
  6. Maintain student confidentiality.